Chapter 12: Guest Saves and Shared-With-Me

The counterpart to Chapter 11. When someone shares a recording with you, you can save it into your own library so you don't have to keep the link forever.

The "Save to my library" flow

You receive a share link. You open it. On the shared-recording page, above the media, there's a Save to my library button.

Signed in? One click saves the recording. It appears in your library under the Shared with me scope, tagged with who shared it.
Not signed in? The button prompts you to sign in first, then completes the save automatically. Anonymous saves are not supported — the account is how the recording knows it belongs to you.

A saved copy is a reference, not a duplicate. No extra storage against your quota, no re-upload. If the owner deletes the recording later, your saved copy loses access too (the underlying file is gone).

Provenance — "Saved via link"

The Shared with me scope in your library shows a Shared by column with the sender's name (and email if available). Each row also carries a distinction:

"Saved via link" — you saved it after opening a public share link.
"Shared with you directly" — the owner explicitly granted you access (e.g. invited you by email).

This matters for revocation: a directly-shared recording that the owner removes from your specific account disappears from your Shared with me. A saved-via-link recording disappears the moment the owner cuts the link (or removes you specifically) — persistence lasts only as long as the owner's grant does.

What you can do with a shared recording

Play it — in full if the recording's owner is on Sync Pro; if the owner is free-tier, the 15-minute reveal applies to every viewer, including you (the cap belongs to the recording — see Chapter 11).
Search across it — it's included in your library search once saved.
Include it in Meeting Memory — Sync Pro Memory processing treats saved-shared recordings the same as your own, so they contribute to topic pages and appear as citations. (Owner-controlled data is still owner-controlled; you're getting a read-only include.)

That's the list. A saved copy is read-only:

You cannot:

Re-share it — share settings are owner-only; a recording you don't own doesn't offer Share at all.
Rename it, or add your own description or tags — the title and details belong to the owner.
Delete the underlying recording (only the owner can).
Regenerate the summary or transcript (the owner owns those decisions).
Add speaker corrections that propagate to the owner's copy — corrections are per-user.

Removing a saved recording from your library

There's currently no remove button: a saved-shared row has no actions, and saved copies stay in Shared with me for as long as the owner's grant stands. If you lose interest, just ignore the row — if the owner revokes the share, the row disappears on its own.

Team library vs Shared with me

Two different mechanisms:

Shared with me — recordings someone (anyone) shared to you individually via a link or invitation.
Team library — recordings your team members added to the team pool that every seat can see.

The Team library is a shared workspace; Shared with me is a personal inbox for shared-with-you recordings. See Chapter 13.

Sharing — whether by link or by email invitation — does not tie the recipient to your account for the referral program. Share URLs and invitation emails carry only a generic "came from a share" marker, never your personal referral code. To earn referral credit for bringing someone in, send them your own referral link from Account → Refer a friend.

Common problems

"I saved a recording but it's not in my library." Check the Shared with me scope (top of library) — not My library. Saved-shared recordings never appear in My.

"The owner revoked the share and my saved copy vanished." Expected. A revoked share pulls all downstream saves. Ask the owner to re-share.

"I can play the recording on the share page but it says 'archived' when I open from my library." Free-tier archiving applied to your view. Upgrade Sync Pro to unarchive.

"I saved it while anonymous and lost it." Anonymous saves aren't supported. Sign in when prompted and try again — the recording is only saved after the sign-in completes.

Quick Reference

Task	How
Save a shared recording	Shared page → Save to my library (sign in if prompted)
See recordings shared with you	Library → Shared with me scope
See who shared what	Shared with me → Shared by column
Remove a saved-shared recording	Not available — rows disappear on their own if the owner revokes
Rename a shared recording	Not available — the owner's title stands for everyone

Last updated: 2026-08-31

← Chapter 11: Sharing Recordings | Chapter 13: Teams →

Guest Saves and Shared-With-Me