What Are the Best AI Note-Taking Apps for Zoom Meetings?

In the fast-paced world of remote work and virtual collaboration, Zoom meetings have become the cornerstone of daily business operations. From team stand-ups to client presentations, these virtual gatherings are where critical decisions are made, ideas are born, and projects move forward. But with the sheer volume of information exchanged, keeping accurate and actionable notes can be a Herculean task.

Who hasn’t felt the post-meeting scramble, trying to decipher cryptic scribbles or recall a key action item that was mentioned in passing? Manual note-taking is not only tedious but also prone to human error, leading to missed details, misaligned teams, and stalled progress. This is where AI note-taking apps for Zoom have emerged as a game-changer.

These intelligent assistants are designed to automate the entire process of capturing, transcribing, and summarizing your meeting conversations. They act as your dedicated scribe, ensuring that every word is documented, every action item is captured, and every key insight is highlighted. By offloading the cognitive burden of note-taking, these tools empower you and your team to be fully present and engaged in the conversation, fostering more productive and collaborative meetings.

But with a growing market of AI note-taking solutions, how do you choose the one that’s right for your needs? In this comprehensive guide, we’ll explore the best AI note-taking apps for Zoom, breaking down their features, strengths, and weaknesses to help you make an informed decision. We’ll also see how SeaMeet, a powerful AI meeting copilot, stands out in this competitive landscape.

Why You Need an AI Note-Taker for Your Zoom Meetings

Before we dive into the specific apps, let’s quickly recap the transformative benefits of integrating an AI note-taker into your Zoom workflow:

• Enhanced Focus and Engagement: When you’re not frantically typing notes, you can actively participate in the discussion, contribute your ideas, and engage more meaningfully with your colleagues.
• Complete and Accurate Records: AI-powered transcription offers a level of accuracy that manual note-taking simply can’t match. You get a searchable, verbatim record of your entire conversation.
• Actionable Insights, Instantly: The true power of these tools lies in their ability to go beyond simple transcription. They intelligently identify action items, key decisions, and important topics, presenting them in a structured and easily digestible summary.
• Improved Accountability and Follow-Through: With clearly defined action items assigned to specific individuals, there’s no ambiguity about who is responsible for what. This leads to better accountability and ensures that tasks don’t fall through the cracks.
• Seamless Knowledge Sharing: Meeting notes and summaries can be automatically shared with all participants (and even those who couldn’t attend), ensuring everyone is on the same page and has access to the same information.
• Time Savings: The amount of time saved on post-meeting administrative tasks is significant. Instead of spending hours cleaning up notes and drafting follow-up emails, you can focus on the work that truly matters.

The Top AI Note-Taking Apps for Zoom in 2025

Now, let’s take a closer look at some of the leading contenders in the AI note-taking space.

1. SeaMeet

SeaMeet is more than just a note-taking app; it’s a comprehensive AI meeting copilot designed to handle the entire meeting lifecycle. It not only transcribes and summarizes your Zoom calls but also integrates deeply into your workflow to automate post-meeting tasks and provide executive-level insights.

Key Features:

• High-Accuracy, Real-Time Transcription: SeaMeet boasts an impressive 95%+ transcription accuracy and provides a real-time transcript as the meeting unfolds.
• Multi-Language Support: A standout feature is its support for over 50 languages, including the ability to handle real-time language switching and mixed-language conversations. This is a crucial advantage for global teams.
• Intelligent Summaries and Action Items: SeaMeet’s AI doesn’t just give you a wall of text. It generates structured summaries, automatically detects action items with assigned owners, and identifies key discussion topics.
• Customizable Summary Templates: Tailor your meeting summaries to fit your specific needs, whether it’s a client-facing report, a technical debrief, or a weekly team sync.
• Agentic AI Workflow: This is where SeaMeet truly shines. It operates as an “agentic copilot,” meaning you can interact with it via email. Simply reply to a meeting summary email with a request like, “Draft a statement of work based on this discussion,” and SeaMeet will generate the document for you.
• Executive Insights: For teams, SeaMeet provides a daily insights email to leadership, highlighting potential revenue risks, internal friction points, and strategic opportunities gleaned from meeting conversations.
• Broad Integration: It integrates seamlessly with Google Meet, Microsoft Teams, and allows for the upload of various audio and video file formats for transcription.

Why It Stands Out:

SeaMeet’s focus on the downstream work that happens after the meeting sets it apart. While other tools provide a report, SeaMeet delivers results. Its email-based agentic workflow is unique and incredibly powerful for busy professionals who live in their inbox. The combination of individual productivity gains and team-wide strategic intelligence makes it a holistic solution for high-performance organizations.

2. Otter.ai

Otter.ai is one of the most well-known names in the transcription space and has built a solid reputation for its reliable and user-friendly service. It’s a strong choice for individuals and teams looking for a straightforward way to get accurate transcripts and basic summaries.

Key Features:

• Live Transcription: Otter provides real-time transcription for Zoom meetings, allowing participants to follow along and even highlight key points as they happen.
• Speaker Identification: The platform does a good job of identifying and labeling different speakers in the conversation.
• Custom Vocabulary: You can add custom vocabulary, such as names, acronyms, and industry-specific jargon, to improve transcription accuracy.
• Automated Summaries: Otter generates a summary of the meeting, pulling out what it identifies as key topics and action items.
• Collaboration Features: Teammates can edit and comment on transcripts, making it easy to collaborate on the final meeting record.

Limitations:

While Otter is excellent at transcription, its summary and action item detection can sometimes be less sophisticated than more advanced tools. The free plan is quite limited, and the real power of the platform is unlocked in its paid tiers. Compared to SeaMeet, it lacks the advanced agentic workflow and the deep, strategic insights for leadership.

3. Fireflies.ai

Fireflies.ai is another popular AI meeting assistant that focuses on automating voice conversations. It connects to your calendar and automatically joins your Zoom meetings to record and transcribe them.

Key Features:

• Automated Meeting Capture: Fireflies.ai integrates with your calendar (Google or Outlook) and automatically joins and records your scheduled meetings.
• Searchable Transcripts: All your transcripts are stored in a central dashboard, and you can search across all your past conversations for specific keywords, topics, or action items.
• Topic and Task Detection: The AI analyzes the transcript to identify key topics, tasks, dates, and other important metrics.
• Integrations: Fireflies offers a wide range of integrations with popular tools like Salesforce, Slack, Asana, and more, allowing you to push meeting data directly into your existing workflows.
• Conversation Intelligence: For sales teams, Fireflies provides analytics on talk time, sentiment, and other metrics to help with coaching and performance improvement.

Limitations:

Some users report that the transcription accuracy, while generally good, can sometimes struggle with strong accents or technical jargon. The user interface can feel a bit cluttered to new users, and like Otter, it doesn’t offer the same level of proactive, agentic assistance as SeaMeet.

4. Read.ai

Read.ai positions itself as a “Chief Meeting Officer,” aiming to not only document meetings but also make them better. It provides a suite of analytics and reports designed to improve meeting effectiveness.

Key Features:

• Meeting Summaries and Transcripts: Read.ai provides detailed transcripts, summaries, and a highlight reel of the most important moments from your meeting.
• Meeting Score and Analytics: A unique feature is the “Meeting Score,” which rates the meeting based on factors like participant engagement, sentiment, and talk time distribution. It provides a dashboard with analytics to help you understand and improve your meeting culture.
• Speaker Coaching: The platform offers real-time feedback and post-meeting reports on your speaking style, including pace, filler words, and inclusivity.
• Automated Action Items: It automatically identifies and assigns action items to ensure follow-through.

Limitations:

The focus on analytics and coaching, while valuable, might be more than what some users are looking for. If your primary need is a simple, accurate transcript and summary, the extra features might feel like overkill. The platform is also newer than some of its competitors, and its feature set is still evolving.

Feature Comparison at a Glance

Feature	SeaMeet	Otter.ai	Fireflies.ai	Read.ai
Real-Time Transcription	Yes	Yes	Yes	Yes
Multi-Language Support	50+ Languages	Limited	Limited	Limited
Customizable Summaries	Yes	Basic	Basic	Yes
Agentic AI Workflow	Yes (Email-based)	No	No	No
Executive/Team Insights	Yes (Daily Emails)	No	Basic Analytics	Meeting Analytics
Calendar Integration	Yes	Yes	Yes	Yes
Audio/Video File Upload	Yes	Yes	Yes	Yes
Primary Focus	End-to-End Meeting Workflow & Business Intelligence	Transcription & Basic Summaries	Automated Capture & Integrations	Meeting Analytics & Coaching

How to Choose the Right AI Note-Taker for You

With these options in mind, how do you make the right choice? Consider the following factors:

1. Your Primary Goal: Are you an individual looking to save time on note-taking? Or are you a team leader looking for a solution that provides strategic insights and improves overall productivity? If it’s the latter, a comprehensive tool like SeaMeet with its focus on team intelligence is likely the better fit.
2. Workflow Integration: How do you and your team work? If you live in your email inbox, SeaMeet’s agentic, email-based workflow is a massive advantage. If you rely heavily on a specific CRM or project management tool, check the integration capabilities of a platform like Fireflies.ai.
3. Language Needs: Do you work with a global team or international clients? If so, robust multi-language support is non-negotiable. SeaMeet’s ability to handle over 50 languages and mixed-language conversations makes it the clear winner in this category.
4. Budget: All these tools offer different pricing tiers, including free plans. Evaluate the features offered at each level and determine what provides the best value for your investment. Remember to factor in the significant time savings and potential for revenue protection that these tools offer.
5. Beyond the Transcript: Do you just need a record of what was said, or do you need that record to be transformed into actionable content? Tools that offer customizable summaries and content generation, like SeaMeet, provide a much higher return on investment by automating the work that comes after the meeting.

Conclusion: Elevate Your Meetings with SeaMeet

The era of manual note-taking is over. AI-powered meeting assistants are no longer a luxury but a necessity for any team that wants to stay competitive, productive, and aligned in a remote-first world.

While tools like Otter.ai, Fireflies.ai, and Read.ai all offer valuable features for transcribing and summarizing your Zoom meetings, SeaMeet stands out as a truly comprehensive solution. It goes beyond simple documentation to become an active, intelligent partner in your entire meeting workflow.

By combining high-accuracy, multi-language transcription with powerful, customizable summaries and a revolutionary email-based agentic workflow, SeaMeet doesn’t just save you time—it transforms your meetings from a necessary chore into a strategic asset. The ability to generate executive insights and proactively identify business risks and opportunities provides a level of value that other tools simply can’t match.

If you’re ready to stop just having meetings and start leveraging them, it’s time to experience the future of meeting intelligence.

Ready to transform your Zoom meetings? Sign up for SeaMeet for free today and discover a more productive way to collaborate.