How to Train SeaMeet.ai to Recognize Your Team’s Jargon

In the fast-paced world of business, communication is everything. Every team develops its own unique language—a shorthand of acronyms, project codenames, and industry-specific terms that streamlines internal discussions. This jargon is a powerful tool for efficiency, but it can quickly become a barrier. When your AI meeting assistant can’t decipher whether “Project Nightingale” is a new software build or a client initiative, the value of automated transcription and summarization plummets.

Misinterpreted jargon leads to inaccurate meeting notes, garbled action items, and a distorted record of your most important conversations. For new hires, it creates a steep learning curve, leaving them feeling lost in a sea of unfamiliar terms. For executives relying on AI-generated insights, it creates blind spots where critical risks and opportunities are missed.

This is where SeaMeet, your AI-powered meeting copilot, changes the game. While standard transcription tools often stumble over specialized terminology, SeaMeet is designed to learn and adapt to your team’s unique vocabulary. With its powerful customization features, you can train SeaMeet to understand your jargon as well as a seasoned team member.

This guide will walk you through the process of teaching SeaMeet your company’s language, transforming it from a simple transcription tool into a deeply integrated, context-aware partner. By investing a small amount of time in customization, you can unlock a new level of accuracy and intelligence, ensuring every meeting summary is precise, every action item is clear, and your entire organization operates from a single source of truth.

The Hidden Costs of Misunderstood Jargon

Every organization has its own dialect. Whether it’s “Q3 OKRs,” “the ‘Chronos’ feature,” or the “InnovateCorp account,” this specialized language is the connective tissue of internal communication. But when your tools don’t speak your language, the costs add up quickly, often in ways that aren’t immediately obvious.

1. Inaccurate Records and Flawed Action Items

The most immediate problem with misunderstood jargon is a corrupted record. An AI that hears “Project Nighthawk” but transcribes it as “Project Night Walk” creates more than just a typo. It creates a fundamental error in the historical record of your meeting. When this flawed transcript is used to generate summaries and action items, the consequences multiply.

Imagine a critical decision is made about “Project Nighthawk’s” budget. If the summary reads “Approved budget for Project Night Walk,” the action item assigned to the finance department is now ambiguous and incorrect. This forces team members to waste valuable time cross-referencing the recording, clarifying the error, and manually correcting the output. The time saved by using an AI assistant is instantly negated, replaced by a frustrating cycle of revision and verification. According to industry reports, knowledge workers can spend up to 25% of their day searching for information; inaccurate records only exacerbate this problem.

2. The Onboarding Hurdle

For new employees, the first few months are a whirlwind of information. They are not only learning their roles but also the culture and language of the company. When they review past meeting notes generated by an AI that doesn’t understand company jargon, their learning process is severely hampered. A transcript filled with nonsensical phrases and incorrectly identified terms is more confusing than helpful.

Instead of having a clear, searchable archive of past decisions and discussions, they are faced with a puzzle. This slows down their integration into the team, makes them hesitant to contribute, and increases their reliance on senior members for basic clarification. A well-trained AI assistant, on the other hand, can serve as an invaluable onboarding tool, providing accurate, context-rich records that help new hires get up to speed in record time.

3. Broken Executive Insights

For leaders and executives, SeaMeet offers a powerful advantage: the ability to get a high-level overview of business operations through daily insights and meeting analytics. The platform is designed to detect revenue risks, internal friction, and strategic opportunities directly from the conversations your teams are having.

However, this intelligence engine relies on accurate data. If the AI consistently misinterprets the names of key clients, strategic projects, or competitive threats, its ability to spot meaningful patterns is compromised. A customer complaint about the “Helios platform” might be missed if it’s transcribed as “Heelys platform.” A recurring technical issue with the “Odyssey-7 chip” might go unnoticed if it’s logged as “oddity seven ship.” These aren’t just minor errors; they are missed signals that can lead to customer churn, project delays, and lost revenue. Without accurate jargon recognition, executives are operating with an incomplete picture, undermining the very purpose of a meeting intelligence platform.

Understanding Custom Vocabulary in AI Transcription

To appreciate why training your AI is so crucial, it helps to understand a little about how speech recognition works. At its core, an AI like SeaMeet uses sophisticated models trained on vast datasets of general language. These models are incredibly effective at understanding common words, phrases, and sentence structures across dozens of languages. This is why SeaMeet can achieve over 95% transcription accuracy out of the box for everyday conversations.

However, this general training data doesn’t include the unique lexicon of your business. Your company’s project codenames, proprietary technologies, and key client names are needles in the global haystack of language. The AI has likely never encountered them before.

When faced with an unknown word like “SeaMeet,” the AI does its best to find the closest phonetic match from its existing vocabulary. It might hear “see meet” or “sea meat.” This is where the “Custom Vocabulary” feature, also known as Vocabulary Boosting, becomes essential.

Vocabulary Boosting is a powerful feature available in SeaMeet’s Team and Enterprise plans that allows you to create a dedicated dictionary for your workspace. By providing SeaMeet with a list of your unique terms, you are essentially giving the AI a “cheat sheet.” You’re telling it, “When you hear something that sounds like this, it’s actually this specific word.”

This process, called fine-tuning, doesn’t require complex model retraining. It’s a just-in-time enhancement that gives the AI context specific to your organization. When you add “Chrono-Shift” to your custom vocabulary, the AI is primed to recognize that specific sequence of sounds. The benefits are immediate:

• Dramatically Increased Accuracy: Transcription of your key terms becomes nearly perfect.
• Improved Downstream AI Tasks: With an accurate transcript, SeaMeet’s ability to generate precise summaries, identify correct action items, and deliver relevant executive insights is significantly enhanced.
• A Single Source of Truth: Your meeting archive becomes a reliable, searchable knowledge base that everyone in the organization can trust.

By using the Custom Vocabulary feature, you are bridging the gap between general language and your specific business dialect, transforming SeaMeet into an AI that truly understands your world.

A Step-by-Step Guide to Training SeaMeet.ai

Teaching SeaMeet your team’s jargon is a straightforward process that pays enormous dividends in transcription accuracy and overall meeting intelligence. By following these steps, you can create a collaborative, ever-improving dictionary that turns SeaMeet into a true insider.

Step 1: Compile Your Jargon Lexicon

The first step is to gather the words and phrases that are unique to your organization. This isn’t a one-person job; it’s a team effort.

• Brainstorm with Team Leads: Sit down with heads of different departments (Engineering, Sales, Marketing, HR) and ask them for a list of terms, acronyms, and names specific to their work.
• Consult Internal Documents: Look through company wikis, glossaries, project plans, and marketing materials. These are often goldmines of specialized language.
• Review Past Transcripts: If you’ve already used SeaMeet, review a few recent transcripts. Look for words that were consistently misinterpreted. These are your primary candidates for the custom vocabulary list.

Organize your list into categories for clarity:

• Product & Feature Names: Chrono-Shift, Helios Dashboard, Project Nightingale
• Client & Partner Names: InnovateCorp, QuantumLeap Solutions, Acme Inc.
• Internal Acronyms: QBR (Quarterly Business Review), OKR (Objectives and Key Results), SOW (Statement of Work)
• Technical Terms: Kubernetes cluster, NoSQL database, API endpoint
• People’s Names: Especially those with unique spellings or pronunciations.

Step 2: Access the Custom Vocabulary Feature

Once you have your initial list, it’s time to add it to SeaMeet. This feature is available to users on the Team and Enterprise plans, as it’s designed for collaborative environments.

1. Navigate to Workspace Settings: As a workspace Owner or Admin, log in to your SeaMeet account at https://meet.seasalt.ai.
2. Find Vocabulary Boosting / Recognition Boosting: In your workspace settings, you will find a section labeled “Recognition Boosting” or “Vocabulary.” This is your central hub for managing your team’s custom dictionary. The release notes from July 17, 2025, highlight this feature: “Introduced the Recognition Boosting, allowing workspace-specific terms to enhance transcription accuracy.”

Step 3: Add and Refine Your Terms

The interface will allow you to add terms one by one or upload a list. Here are some best practices for adding your words to ensure the best results:

• Be Exact with Spelling and Capitalization: Enter the term exactly as you want it to appear in the transcript. If it’s “SeaMeet,” enter it that way, not “seameet.” This ensures your meeting notes are professional and consistently formatted.
• Add Common Variations: If an acronym is sometimes spelled out, consider adding both. For example, add both “SOW” and “Statement of Work.”
• Handle Pronunciation (Sounds-Like): For words with unusual pronunciations, some advanced systems allow you to add a “sounds-like” hint. While SeaMeet’s AI is highly advanced, think about how a word might be misheard. For a name like “Siobhan,” which is pronounced “Shi-vawn,” the AI might struggle. Adding it to the vocabulary list primes the model to recognize it correctly.
• Start Small and Test: Add your top 10-20 most critical terms first. Use SeaMeet in your next meeting and review the transcript. See how the accuracy has improved. This iterative approach allows you to see the immediate impact and refine your list over time.

Step 4: Maintain and Collaborate

Your company’s language is not static. New projects are launched, new clients are signed, and new acronyms are born. Your custom vocabulary should be a living document.

• Establish a Process: Create a simple process for team members to suggest new words. This could be a shared document or a dedicated Slack channel where people can submit terms. Designate a workspace admin to review and add these terms to SeaMeet periodically.
• Quarterly Review: Once a quarter, review the custom vocabulary list. Are there old project names that are no longer in use? Remove them to keep the list clean and relevant.
• Onboard New Hires: Make adding a new employee’s name to the custom vocabulary list part of your standard onboarding checklist. This ensures their name is spelled correctly from their very first meeting.

By treating your custom vocabulary as a shared team asset, you ensure that SeaMeet grows and evolves alongside your business, consistently delivering the highest level of accuracy.

Beyond Vocabulary: Best Practices for Flawless Transcription

While building a custom vocabulary is the single most effective way to improve accuracy for your specific jargon, other factors play a significant role in the overall quality of your meeting transcripts. To get the most out of SeaMeet, combine vocabulary boosting with these environmental and procedural best practices.

1. Prioritize High-Quality Audio

The principle of “garbage in, garbage out” is fundamental to AI. The clearer the audio signal SeaMeet receives, the more accurately it can transcribe.

• Use Dedicated Microphones: Laptop and webcam microphones are better than nothing, but they are prone to picking up ambient noise, echo, and the clatter of keyboards. Encourage your team to use dedicated USB microphones or high-quality headsets. Even the microphone on a standard pair of earbuds is often superior to a laptop’s built-in mic.
• Reduce Background Noise: Join meetings from a quiet space whenever possible. Close the door, shut windows, and silence phone notifications. The less the AI has to filter out, the more processing power it can dedicate to understanding speech.
• Mind Your Mute Button: Encourage a team culture of muting when not speaking. This is especially critical in large meetings, as it prevents coughs, sneezes, and side conversations from muddying the audio stream.

2. Foster Clear Speaking Habits

AI transcription models are trained on clear, well-enunciated speech. While SeaMeet is robust enough to handle various accents and speaking styles, a few simple habits can make its job much easier.

• Speak One at a Time: When participants talk over each other, it becomes incredibly difficult for even the most advanced AI to separate the voices and transcribe the conversation accurately. Encourage turn-taking and a structured flow to the conversation.
• Enunciate Clearly: Mumbling or speaking too quickly can challenge any transcription system. Remind speakers to project and articulate, especially when mentioning complex or critical information like names, dates, or figures.
• Identify Yourself: In audio-only calls or in-person meetings where speaker identification might be challenging, starting your contribution with your name (e.g., “This is Sarah, I have a question…”) can help SeaMeet correctly attribute the dialogue, especially when combined with its advanced speaker identification features.

3. Leverage SeaMeet’s Full Feature Set

Optimizing transcription is not just about the input; it’s also about using the platform’s features to your advantage.

• Use Speaker Identification: For in-person meetings or calls with multiple participants on a single line, use SeaMeet’s “Identify Speakers” feature after the fact. This allows the AI to analyze the audio and separate the dialogue into distinct speakers. You can then easily assign the correct names, creating a much more readable and useful transcript.
• Choose the Right Language: SeaMeet supports over 50 languages and can even handle real-time language switching. Before a meeting starts, ensure the correct primary language is selected. If a meeting will involve multiple languages, SeaMeet’s advanced models are designed to handle this, but setting the initial context correctly is always beneficial.
• Integrate with Your Calendar: By connecting SeaMeet to your Google or Microsoft calendar, you enable the “Auto-Join” feature. This ensures the SeaMeet copilot is present from the very beginning of the meeting, capturing every word without fail.

By combining a powerful, well-maintained custom vocabulary with these simple best practices, you create the optimal conditions for SeaMeet to perform at its peak, delivering transcripts and insights you can trust implicitly.

The Long-Term Payoff: A Smarter, More Aligned Organization

Investing the time to train SeaMeet and optimize your meeting hygiene isn’t just about getting cleaner transcripts. It’s about fundamentally changing how your organization captures, shares, and utilizes knowledge. The long-term benefits ripple across every department, creating a more efficient, intelligent, and aligned company.

When your AI speaks your language, it transforms from a passive recording tool into an active intelligence partner. Your meeting archive evolves from a simple collection of audio files into a fully searchable, structured database of your company’s collective brain.

• Total Visibility for Leadership: With accurate jargon recognition, executives can finally trust the insights delivered by SeaMeet. The daily executive emails become a true early warning system, flagging customer churn risks, identifying internal blockers, and highlighting strategic opportunities with precision. Leaders can move from reactive problem-solving to proactive, data-driven decision-making.
• Accelerated Onboarding and Training: New hires can tap into a rich history of past meetings, confident that the information is accurate. They can independently search for context on “Project Phoenix” or learn the history of the “InnovateCorp” account without having to interrupt senior team members. This drastically reduces ramp-up time and fosters a culture of self-service learning.
• Elimination of Knowledge Silos: When meeting intelligence is accurate and accessible, information flows freely across the organization. An insight from a sales call in the US can inform a product decision in Europe. A technical breakthrough discussed by the engineering team becomes visible to the marketing team, sparking new campaign ideas. SeaMeet becomes the central nervous system of your company’s knowledge.
• Unbreakable Accountability: With perfectly transcribed action items and decisions, ambiguity disappears. There is no more “I thought you meant…” or “I didn’t realize that was assigned to me.” SeaMeet creates a clear record of commitments, leading to a 95% follow-through rate on action items and a culture where everyone is accountable for their deliverables.
• A Foundation for Future AI: The structured, accurate data you generate today becomes the training ground for even more advanced AI capabilities tomorrow. A clean, context-rich dataset is the most valuable asset in the age of artificial intelligence, and you are building it with every meeting you record.

Ultimately, training SeaMeet to understand your jargon is an investment in building a single source of truth. It ensures that every conversation, every decision, and every action item is captured with perfect fidelity, creating a foundation of shared knowledge that empowers your entire team to work smarter, faster, and more cohesively.

Start Building Your Smarter Meetings Today

The gap between a generic transcription and true meeting intelligence is language. By teaching SeaMeet to understand your team’s unique jargon, you unlock a new level of productivity and insight, transforming your meetings from necessary obligations into strategic assets.

Stop losing time to manual corrections and miscommunication. Start building a reliable, searchable knowledge base that empowers your entire organization. With just a few simple steps, you can customize SeaMeet to become an indispensable member of your team—one that never misses a detail, understands your context, and helps drive your business forward.

Ready to make your meetings 100% more effective?

Visit seameet.ai to learn more, and when you’re ready, sign up for your free account at https://meet.seasalt.ai/signup. Upgrade to a Team plan to unlock Vocabulary Boosting and experience the power of an AI that truly speaks your language.