2025 Overview and Comparison of Mainstream AI Meeting Minutes Tools

Introduction: Current Development and Application Trends of AI Meeting Minutes Software

In 2025, with the popularization of “remote collaboration” and “digital meetings” in enterprises, education, and multinational teams, AI meeting minutes tools have become a key role in decision support and knowledge management. These tools not only perform traditional speech-to-text functions but also breakthroughly integrate multiple features such as Automatic Speech Recognition (ASR), AI-generated Summaries, multilingual support, and semantic search, greatly improving meeting efficiency and data usability. Especially after the accelerated advancement of generative AI large model technology, their speech recognition accuracy, natural language understanding ability, and context inference level have been significantly enhanced. In the mainstream market, international brands such as Otter.ai, Fireflies.ai, Trint, Rev AI, Sonix AI, Descript, and Notion AI have already gained widespread recognition, while emerging regional solutions like SeaMeet.ai are rising with localization, no-registration, ease of use, and enhanced traditional Chinese support.

This report aims to inventory the mainstream AI meeting minutes and speech-to-text tools in the market in 2025, focusing on analyzing the functions, performance, and market positioning of SeaMeet.ai, and horizontally comparing the tools in multiple dimensions such as accuracy, supported languages, pricing, interface usability, real-time transcription, multilingual support, and AI summary functions, to comprehensively analyze their advantages and limitations in different application scenarios.

1. Market Status and Key Demand Changes of AI Meeting Minutes Tools

In 2025, global remote work and hybrid office models have become the norm, leading to a surge in demand for meeting notes and minutes. According to multiple industry reports, the most important criteria for enterprise users when selecting meeting minutes tools include:

Speech recognition accuracy: Whether it can accurately reflect meeting content, especially the ability to handle multi-party conversations, accents, dialects, or professional terms.
Multilingual and real-time transcription: Supporting bilingual/multilingual real-time transcription and translation to meet the needs of cross-border meetings and international team cooperation.
AI summary and automatic organization: Not just verbatim transcripts, but also the ability of AI to condense key paragraphs, summarize decisions, and action items.
User-friendly interface: Easy to use, supporting seamless operation across devices and platforms.
Information security and compliance guarantees: Enterprises focus on data encryption, privacy policies, and compliance with local regulations.

Current mainstream application scenarios include corporate meetings, cross-border online meetings, remote campus teaching, medical dictation records, interview records, content creators (Podcasts, video editing), etc. The wide range of application scenarios also forces tools to be flexible and scalable.

2. SeaMeet.ai: Competitive Advantages and Practical Evaluation Under Localized Development

2.1 Function Introduction

SeaMeet.ai is an AI meeting minutes tool that emphasizes localization, ease of operation, and support for traditional Chinese. Since the end of 2024, it has attracted a large number of Taiwanese and Chinese users with its features of “no registration, ready-to-use” and free strategy. Its main functions include:

One-click upload of recordings or direct online recording to generate verbatim transcripts immediately.
Supporting mainstream languages such as traditional Chinese, simplified Chinese, and English for real-time speech-to-text.
Having AI intelligent summary and automatic paragraph induction capabilities, which can automatically organize meeting key points and action items.
Exporting multi-format files (txt, docx, json) for easy subsequent sharing and integration.
No need to download an App, with a user-friendly web interface supporting mobile and desktop browsers.
Anonymization of personal information to protect user privacy.

2.2 Actual Performance and Accuracy

According to multiple third-party evaluations in 2025, SeaMeet.ai’s traditional Chinese speech-to-text accuracy reaches 94-97%, which is much higher than most international manufacturers that focus on English (such as Otter.ai and Fireflies.ai, which have an accuracy of about 85-90% in Chinese scenarios). Its AI summary and paragraph segmentation logic are also optimized for the Chinese context, such as being able to recognize common colloquial expressions, mixed Cantonese, and proper nouns. The disadvantage is that the support for minority languages and dialects is still limited.

2.3 Pricing Policy

SeaMeet.ai adopts a completely free strategy, emphasizing no ads and no registration, reducing the entry threshold for general users. Compared with international brands that generally adopt the “free quota + paid advanced (SaaS)” model, SeaMeet.ai has obvious advantages among beginners and small and medium-sized enterprise users.

2.4 User Interface and Supported Platforms

Users consistently evaluate SeaMeet.ai’s interface as simple and clear. The main process is “upload/record → AI automatic recognition → generate verbatim transcripts and summaries”, with high-contrast colors and non-distracting design. It supports desktop and mobile device browsers, and can be used without registration. This aspect is particularly attractive to enterprises with strict information security requirements or organizations restricted by IT deployment environments.

2.5 Limitations and Potential Risks

The biggest challenge is large-scale expansion and rapid catch-up by competitors. The free strategy may have limitations in terms of traffic pressure and server computing costs. To support more uploads, long-term recordings, and enterprise-level security audits, it may still be necessary to add advanced paid plans or launch APIs.

3. Panoramic Analysis of Functions and Performance of International Mainstream AI Meeting Minutes Software

In the 2025 international market, Otter.ai, Fireflies.ai, Trint, Rev AI, Sonix AI, Descript, Notion AI, etc., all have high global market shares. The following is a specific analysis of the current status of each tool in terms of verbatim transcription, real-time speech recognition, AI summary, multilingual support, pricing, and user experience.

3.1 Otter.ai

3.1.1 Functions and Technical Highlights

Otter.ai has long been in the first echelon of market share, relying on deep learning ASR technology, and focusing on “real-time collaboration” and “team synchronization”. Its functions include:

Two-way real-time speech-to-text, with verbatim transcripts generated synchronously.
Multi-speaker separation and speech labeling, and support for real-time audio sharing (suitable for Zoom, Google Meet, Teams).
Meeting summaries, automatic marking of key points (such as decisions, to-dos).
Embeddable third-party calendars and automatic recording of meeting invitations.
AI indexing and semantic search of historical meetings.
Providing cross-platform Apps (Web, iOS, Android).

3.1.2 Accuracy and Language Support

Otter.ai is known for English speech recognition. 2025 evaluations show that the accuracy in English contexts is as high as 98%, but the accuracy drops significantly when encountering Chinese, Japanese, Korean, or low-resource languages (generally 85-89%). The official claims to currently support 12 major languages, but the performance of AI summaries in non-English contexts is slightly weak.

3.1.3 Pricing and Plans

Otter.ai adopts SaaS charging, with free versions (time/quantity limited per month) and Pro/Business plans. The price of advanced plans is about USD 10-30 per account per month, and enterprise-level plans are custom quoted. The free quota is low, and users need to upgrade to paid plans to get unlimited verbatim transcript generation, team collaboration, and other professional functions.

3.1.4 Interface and User Experience

Otter.ai has a modern interface and clear function modules. The recording screen, verbatim transcripts, and summaries can be edited in real-time collaboratively, with built-in calendars, search, and tag systems. The disadvantage is that new users need to adapt to multi-module operations, and deep integration with third-party software requires more IT cooperation.

3.2 Fireflies.ai

3.2.1 Function Architecture

Fireflies.ai takes “fully automatic recording + AI intelligent summary” as the core, supporting automatic recording and transcription of mainstream meeting platforms. Its highlights include:

Automatic meeting participation (Bot automatically joins Zoom, Google Meet, Teams).
High-accuracy AI speech recognition, supporting 70+ languages.
AI action item and decision detection, automatically summarizing meeting key points.
Full-text search and sharing of verbatim transcripts, team collaboration, and multi-role annotations.
Exporting multi-format highlighted notes and connecting to commercial tools such as CRM.

3.2.2 Accuracy and Language Capabilities

Fireflies.ai has an accuracy of 96-98% in English-dominated meetings in 2025 tests; Chinese recognition has been significantly improved, with Taiwan community tests reaching 90-93% (fluctuating depending on accent and recording environment). It has a wide range of multilingual support, including most European and Asian language families, and basic dialect compatibility.

3.2.3 Pricing Range

It is divided into free (limited minutes, most functions restricted) and paid Pro (USD 10-18 per month), Business (enterprise full functions). Advanced services such as API and FTP export require additional quotes.

3.2.4 User Evaluation

Fireflies.ai has a simple and intuitive user interface, suitable for team collaboration and large-scale commercial use. The AI summary automation level is high, achieving theme induction and keyword labeling, which is convenient for subsequent content retrieval. The disadvantage is that the precision of Chinese summaries is slightly lower than that of English, and beginners may feel a bit complicated when there are many functions.

3.3 Trint

3.3.1 Technical Features and Functions

Trint was developed by a team with a journalism background, and is especially suitable for the media and content industry. Its main features include:

Supporting upload of audio/video files, fully automatic transcripts, and timeline alignment.
AI labeling of people, key items, and event classification.
Multilingual AI transcription (currently 40+ languages, including English, French, German, Japanese, Chinese, etc.).
Verbatim transcripts can be edited collaboratively in the cloud by multiple people, with built-in content search and automatic summary.
Diverse export formats and support for API integration.

3.3.2 Accuracy and Language Support

Trint’s accuracy in English, German, French, and other languages can reach 95-97%; although Chinese processing has been improved, it generally falls to 85-90%. Its multilingual on-site switching is still not flexible, and the summary quality depends on the clarity of the original speech and the ability of the language model.

3.3.3 Pricing Strategy

Trint adopts a monthly rental plan, with personal use costing about USD 48 per month, and team/enterprise-level pricing based on the number of licenses and API usage. The price is on the high side, but the professional functions are complete, suitable for large-scale content industry applications.

3.3.4 Interface Evaluation

Trint’s UI is centered on the editor, which can be customized and organized by paragraph, event, and role. Mid-to-high-level users report that the learning curve is flat, which is easy for large-scale operation of media projects, but some Chinese context inputs need manual adjustment.

3.4 Rev AI

3.4.1 Product Positioning and Functions

Rev AI focuses on speech recognition API and verbatim transcription SaaS services, targeting software developers, enterprise solutions, and professional content editors. Its functions include:

Cloud automatic speech-to-text, supporting 31 languages.
Providing human proofreading under expert authorization (paid value-added service).
AI automatic summary and content indexing, timeline synchronization.
API interface for deep integration with third-party Apps and enterprise systems.

3.4.2 Accuracy and Language

The accuracy of English meetings is about 98%, and the evaluation in Chinese contexts is similar to Trint, ranging from 87-90%. Multilingual real-time switching is still basic, not as flexible as Fireflies.ai and Otter.ai.

3.4.3 Pricing and Model

Rev AI charges by API, with automatic transcription costing about USD 0.035 per minute, and manual proofreading charged separately; medium and large enterprises can negotiate monthly packages.

3.4.4 Interface and Application Scenarios

It mainly provides REST API and Web tools, with a clear positioning for program development and content platform users, and the interface is technically oriented.

3.5 Sonix AI

3.5.1 Function Highlights

Sonix AI emphasizes “fast, multilingual, AI summary”, with the following highlight functions:

Full support for more than 40 languages (including Chinese, English, Japanese, Korean, Russian, and other mainstream languages).
AI intelligent summary, role isolation, and content theme marking.
Fast upload, with a 10-minute audio file taking about a few minutes to complete transcription.
Integratable into various workflows and cloud collaboration.
Exporting PDF, Word, SRT (subtitles), HTML, and other formats, suitable for multimedia content applications.

3.5.2 Accuracy Testing

According to multiple evaluations, Sonix AI’s English accuracy is 95-97%, and Chinese can reach 90-93% in quiet and clear contexts, with better processing of sub-languages such as Cantonese. The automatic summary ability is quite mature, and it supports automatic merging and sentence breaking across audio files.

3.5.3 Pricing Positioning

Sonix AI adopts pay-as-you-go (USD 10 time package), and enterprise users can enjoy monthly discounts. The free quota is only for experience (30 minutes ~ 1 hour).

3.5.4 Interface Design

The UI is modern and the dashboard is user-friendly, with project classification and member collaboration intuitive and clear. The disadvantage is that registration is required initially, and the user habit threshold is slightly higher than that of SeaMeet.ai.

3.6 Descript

3.6.1 Feature Functions

Descript combines recording, verbatim transcription, AI summarization, and audio-video editing into one. Its unique “edit-as-clipping” experience makes it the first choice for content creators (podcasters/YouTubers):

Automatic synchronous generation of audio and video transcripts.
Transcripts directly serve as clipping scripts, allowing editing text while clipping videos.
AI automatic summarization and segment labeling, supporting semantic search and key paragraph extraction.
Deep integration with third-party platforms (YouTube, Zoom).
Supports Chinese, English, Japanese, and other languages, but focuses mainly on English.

3.6.2 Accuracy

Descript’s English recognition accuracy is 97-99%, and Chinese (in standard Mandarin) is 88-92%. Its AI summarization is highly optimized for English content, but in Chinese contexts, manual refinement of subject terms is required.

3.6.3 Pricing and Licensing

It offers plans for individual creators (USD 12-24/month), professional, and enterprise plans. Advanced clipping features require a higher-tier paid subscription to unlock.

3.6.4 User Interface

The UI integrates a text editor and an audio-video workspace, enabling intuitive editing, suitable for teams or self-media with audio-video production needs.

3.7 Notion AI

3.7.1 Meeting Notes Function

Notion AI is essentially a generative AI, but since the end of 2024, it has actively enhanced its “meeting notes” function:

Can automatically generate concise meeting summaries from meeting content, a conversation, or a recording.
Integrates with Notion tasks and knowledge bases, allowing transcription and summary results to seamlessly enter team databases.
Supports multilingual summarization. The verbatim transcription quality depends on imported third-party speech recognition (e.g., transcription API), and it currently has no native “real-time verbatim” capability.
AI can identify structured content such as key decisions, to-do lists, and feedback, making it suitable for knowledge management.

3.7.2 Pricing Model

Notion AI needs to be enabled with a paid Notion plan, with an additional AI fee of approximately USD 8-10 per month; enterprise users need to purchase advanced modules separately.

3.7.3 Application Interface

Notion’s consistent page-based and card-based UI is friendly to teams with existing digital knowledge workflows. The drawback is that an additional audio-to-text process is required (e.g., integrating with Otter.ai/Rev AI API).

4. Comprehensive Comparison of Functions, Performance, Pricing, and Multilingual Support

The following is a comparison of mainstream AI meeting minutes tools in 2025 across multiple dimensions:

Tool	Speech-to-text accuracy	Number of supported languages	Real-time transcription	Multilingual support	AI summarization	Interface usability	Pricing policy	Role tagging/collaboration	Core strengths	Core limitations
SeaMeet.ai	94-97% (Traditional Chinese)	3+	Yes	Chinese, English	Yes	Extremely high	Free	Yes	Localization, free, no registration, Traditional Chinese optimization	Fewer supported languages, limited advanced functions
Otter.ai	96-98% (English), 85-89% (Chinese)	12	Yes	Yes	Yes	High	Free + subscription (USD 10-30/account/month)	Yes	Excellent English recognition, calendar integration, team synchronization	Weaker performance in Chinese and minor languages
Fireflies.ai	96-98% (English), 90-93% (Chinese)	70+	Yes	Yes	Yes	High	Free + subscription (USD 10-18/month)	Yes	Multilingual, CRM integration, AI task extraction	Slightly weaker Chinese summarization
Trint	95-97% (English), 85-90% (Chinese)	40+	Yes	Yes	Yes	Medium	Monthly rental (starting at USD 48/account)	Yes	Professional media collaboration, paragraph editing	High price, steep learning curve
Rev AI	98% (English), 87-90% (Chinese)	31	API-based	Yes	Yes	Tech-oriented	Pay-as-you-go (USD 0.035/minute)	Yes	Powerful API, professional proofreading	Not consumer-friendly, mainly API-based
Sonix AI	95-97% (English), 90-93% (Chinese)	40+	Yes	Yes	Yes	High	Pay-as-you-go (USD 10/hour)	Yes	Modern interface, multiple export formats	Small free quota, initial registration required
Descript	97-99% (English), 88-92% (Chinese)	10+	Yes	Yes	Yes	High	Subscription (USD 12-24/month)	Yes	Synchronized audio-video editing, script-based clipping	Insufficient Chinese optimization, biased towards self-media
Notion AI	Depends on linked API	10+	No	Yes	Yes	High	AI add-on (USD 8-10/month)	Yes	Integrates with knowledge bases, AI meeting notes	No native real-time transcription

The table reflects the core market positioning and user experience differences of each tool. SeaMeet.ai takes localization, free use, no registration, and Traditional Chinese optimization as its biggest selling points, making it suitable for individuals and SMEs deeply rooted in Taiwan/Chinese-speaking regions. Otter.ai and Fireflies.ai continue to lead the international market with multilingual support and advanced AI collaboration modules, achieving high penetration in multinational enterprises and project-based organizations. Trint and Sonix AI balance multilingual support and professional content collaboration, while Descript has strong competitiveness in the content creator community due to its innovative video clipping experience. Notion AI excels in deep integration with team knowledge ecosystems, but its limitation of requiring additional real-time speech-to-text modules is obvious.

In the accuracy column of the table, it is evident that recognition accuracy in English contexts is still higher than in Asian languages, while localized tools like SeaMeet.ai perform excellently in Traditional Chinese applications.

5. Comparison of Real-time Transcription and Multilingual Support Capabilities

Real-time transcription is a “must-have” selling point for mainstream meeting minutes tools in 2025, directly affecting real-time meeting collaboration efficiency. Mainstream tools such as Otter.ai, Fireflies.ai, Trint, and Sonix AI all have real-time verbatim functions, and SeaMeet.ai has also realized “one-click real-time recording → text conversion”. Due to its architectural design, Notion AI currently does not support native real-time speech recognition and requires linking to third-party APIs for real-time processing.

In terms of multilingual support, Fireflies.ai, Sonix AI, and Otter.ai claim to support 40-70 languages. However, “number of supported languages” and “recognition quality” are two different things: most tools have high accuracy in major European and American languages (English, French, German, Spanish), but recognition ability significantly declines in East Asian languages (Chinese, Japanese, Korean) or Middle Eastern and minor languages. Limited by localized resources, SeaMeet.ai does not support as many languages as the above major players, but it performs outstandingly in real-time recognition optimization for Traditional Chinese, Simplified Chinese, and English, and can automatically distinguish between code-switching and mixed Chinese-English contexts.

6. Comparison of AI Summarization and Key Information Extraction Functions

AI automatic summarization has become a standard feature of most top products. In addition to restoring verbatim content, its greater significance lies in “actively extracting key points” such as meeting decisions, action items, and responsible persons. SeaMeet.ai’s AI summarization is clearly optimized for meeting processes in Chinese contexts, automatically summarizing “meeting background”, “conclusions”, “decisions”, and “to-do items”, which fits Asian office practices. For example, Otter.ai and Fireflies.ai mostly use English templates; to achieve the same quality in Chinese or mixed-language contexts, users need to manually proofread or revise.

In addition, advanced tools like Trint and Sonix AI can mark user-defined fields (such as “questions”, “opinions”, “guests”, etc.) and highlight key paragraphs for easy subsequent retrieval. Descript provides audio-video summaries and automatic naming of paragraph segments, which has special advantages for audio-video content workflows.

7. Evaluation of Pricing Models and User Burden

In terms of pricing, according to the announcements of major platforms in 2025:

SeaMeet.ai: Completely free, with main functions available without registration. No premium paid plans are publicly available, and API commercial versions are not provided for the time being.
Otter.ai: Monthly subscription, with Pro/Business functions requiring USD 10-30 per user per month; free accounts have time and function limits.
Fireflies.ai: Limited free quota, with professional versions at USD 10-18/month; team plans and API commercial use require negotiation.
Trint and Sonix AI: Target high-frequency professional paid users, with single accounts starting at USD 40-50 per month, and hours or work orders priced independently.
Rev AI: Pay-as-you-go based on API, at approximately USD 0.035 per minute; additional fees are required for expert proofreading.
Descript: Basic subscription fee of USD 12-24/month, with professional functions requiring an upgrade; audio-video editing is a value-added feature.
Notion AI: Requires a paid Notion account, with AI upgrades at approximately USD 8-10/month, but external real-time transcription is needed.

Overall, SeaMeet.ai is the first choice for zero-threshold entry; multinational enterprises and content teams, due to the need for multilingual support, multi-interface, and deep API integration, still prefer advanced solutions such as Otter.ai, Fireflies.ai, Trint, and Sonix AI.

8. Comparison of User Interface Design and Usability

In terms of interface friendliness, SeaMeet.ai emphasizes simplicity and focus, with one-step operation. Users can enter the meeting minutes process from the homepage by “uploading audio files” or “recording immediately”, with no registration, no ads, and no page jumps, reducing the learning barrier for new users. Otter.ai, Fireflies.ai, Sonix AI, and Descript all have modern dashboards, project management, and team collaboration modules, suitable for multi-user or cross-departmental operations. However, beginners need to adapt to the multi-module interface, especially advanced tools like Trint and Rev AI, which are more tech-oriented in terms of professional object classification and API integration.

Notion AI’s page-based and card-based operations are well-received by knowledge workers, especially when integrated with task flows and knowledge bases. However, for simple verbatim transcription needs, ultra-simple interfaces like SeaMeet.ai are more in line with the habits of the general user.

9. Comparison of User Reviews, Community Feedback, and Experience

According to major feedback from Taiwanese and international online communities from 2024 to 2025:

SeaMeet.ai users are mostly attracted by its localization, no registration requirement, and high accuracy in Traditional Chinese recognition, emphasizing convenience and “stress-free trial” features. The main drawbacks are reflected in long-time large file processing and occasional manual revision of abnormal language or professional vocabulary.
Otter.ai has positive community reviews, with leading multilingual capabilities and team collaboration flexibility, but it feels limited in non-English contexts.
Fireflies.ai is praised for its multilingual support and CRM commercial integration, with AI summarization and automatic task recognition being well-received, but the Chinese summarization logic and role tagging need to be improved.
Trint and Sonix AI: Professional users (such as media and content industries) highly value their multi-format export and project collaboration, but the entry threshold and cost are relatively high.
Descript has a novel concept, and its synchronized audio-video editing is deeply favored by the creator community, but it is an additional feature rather than a necessity for users with simple verbatim transcription needs.
Notion AI: The AI feature of meeting notes is suitable for teams with existing Notion ecosystems, but real-time speech processing and automatic speech recognition are not its strengths.

10. Emerging Trends and Future Development Insights

Facing the leap in generative AI technology, AI meeting minutes software in 2025 is moving towards the following four major trends:

Decentralized/localized deep cultivation: For example, SeaMeet.ai uses local regulations and Chinese language corpus to train algorithms, focusing on deep cultivation in a single context to form a moat, while major brands continue to balance multilingual support and universality.
Dual-track AI with “speech + semantics”: In the future, it will not only convert speech to text but also strengthen content semantic interpretation (such as automatically detecting meeting atmosphere, emotional analysis, role interaction, etc.).
Expansion of cross-platform API ecosystems: Provide open APIs to embed speech recognition/summarization functions into various enterprise applications such as ERP, CRM, calendars, and knowledge bases.
Enhanced security and privacy: In response to enterprise data sovereignty requirements, it will emphasize localized data encryption, GDPR/CCPA compliance, and on-premise deployment solutions.

Summary: Recommendations for Choosing the Best AI Meeting Tools

In 2025, mainstream AI meeting minutes tools on the market have different advantages in various aspects such as speech-to-text accuracy, multilingual support, real-time transcription, AI summarization, price, and user experience. If SeaMeet.ai takes traditional Chinese, no registration, free of charge, and multi-device readiness as the primary considerations, it is the best entry-level choice in Taiwan and the Chinese-speaking world; Otter.ai and Fireflies.ai lead in cross-language teams and international business scenarios, making them suitable for enterprises with multi-country cooperation needs; Trint and Sonix AI are suitable for medium and large organizations with project collaboration and multimedia content needs; Descript is very suitable for content creators and video editing workflows. Notion AI has an integrated advantage in team knowledge and to-do organization, but users who do not use voice-based meeting tools need to connect to transcription services separately.

Users should make choices based on different scenarios such as “language needs”, “real-time/non-real-time”, “cross-team collaboration”, “budget scale”, and “knowledge management methods” to maximize the comprehensive effectiveness of AI tools. In the future, AI meeting minutes tools will inevitably continue to innovate in localization, API integration, and advanced semantic analysis functions, which are worth paying close attention to.

SeaMeet

2025 Overview and Comparison of Mainstream AI Meeting Note Tools

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