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Auto-Recording Settings

Chapter 19: Auto-Recording Settings

Introduction

Imagine never having to remember to start recording again. Picture this: You click to join a Zoom meeting, and SeaMeet automatically detects it, starts recording in the background, and captures the entire session without you ever clicking "Record." When the meeting ends, it automatically stops and saves the file. This isn't science fiction—it's SeaMeet's Auto-Recording feature, and it supports 47+ communication and meeting applications.

This chapter is your complete guide to setting up, configuring, and mastering automatic recording detection. You'll learn how to give SeaMeet permission to watch for your meeting apps, fine-tune detection sensitivity, and configure what happens when a meeting is detected—all while maintaining your privacy and control.

Chapter Objectives

After reading this chapter, you will be able to:

  • Enable and configure automatic meeting detection
  • Understand the five different detection methods SeaMeet uses
  • Grant permissions for specific applications (47+ supported apps)
  • Adjust detection sensitivity for your workflow
  • Configure automatic actions (record, notify, or ask)
  • Troubleshoot detection issues
  • Balance convenience with privacy and system resources

What Is Auto-Recording?

Auto-Recording is SeaMeet's intelligent monitoring system that watches for when you enter online meetings and can automatically start recording them. Think of it as a helpful assistant that never forgets to press the record button.

How It Works (Simple Version)

Without Auto-Recording:

Join Zoom meeting → Forget to record → Meeting ends → Nothing captured ❌

With Auto-Recording:

Join Zoom meeting → SeaMeet detects it → Auto-recording starts → 
Meeting ends → Recording stops and saves automatically ✅

The Five Detection Methods

SeaMeet uses multiple techniques to detect meetings, like a detective using different clues:

Method 1: Window Title Analysis

  • Watches the title bar of applications
  • Detects keywords like "Zoom Meeting," "Microsoft Teams," "Google Meet"
  • Works for: Most traditional meeting apps

Method 2: Process Monitoring

  • Monitors which applications are running
  • Detects when meeting processes start (e.g., zoom.exe, Teams.exe)
  • Works for: Apps with identifiable processes

Method 3: Audio Stream Detection

  • Listens for audio activity patterns typical of meetings
  • Detects when microphone and speakers are active together
  • Works for: Any app that uses audio (catches web-based meetings too)

Method 4: Window Geometry Analysis

  • Recognizes the characteristic window shapes and sizes of meeting apps
  • Detects fullscreen or specific window layouts
  • Works for: Apps with distinctive UI layouts

Method 5: URL/Protocol Monitoring

  • Monitors browser URLs for meeting links
  • Detects when you navigate to meet.google.com, zoom.us/join, etc.
  • Works for: Web-based meetings in browsers

Supported Applications (47+ Apps)

SeaMeet can detect and auto-record from a comprehensive list of communication platforms:

Video Conferencing Platforms

  • Zoom (Zoom Workplace)
  • Microsoft Teams
  • Google Meet
  • Webex by Cisco
  • GoTo Meeting
  • BlueJeans
  • Lifesize
  • Highfive
  • Vidyo
  • Pexip
  • StarLeaf

Collaboration Platforms with Video

  • Slack (huddles and calls)
  • Discord
  • Skype
  • Skype for Business
  • RingCentral
  • 8x8
  • Mitel MiCollab

Webinar and Event Platforms

  • Webex Events
  • Zoom Webinar
  • GoToWebinar
  • ON24
  • Adobe Connect

Social and Messaging Apps

  • WhatsApp Desktop
  • Facebook Messenger (Desktop)
  • LINE
  • Viber
  • Telegram Desktop
  • WeChat
  • Signal

Gaming and Community Platforms

  • Steam (voice chats)
  • Epic Games Launcher
  • Origin
  • Battle.net

Enterprise Solutions

  • Amazon Chime
  • Avaya Spaces
  • Blackboard Collaborate
  • Adobe Connect
  • OpenVoice
  • LoopUp
  • Circuit by Unify
  • MiTeam Meetings

Browser-Based (via URL detection)

  • Any web meeting in Chrome, Firefox, Edge, Safari
  • Custom meeting platforms via URL patterns

The Auto-Recording Settings Panel

Let's explore the Auto-Recording Settings interface. Open SeaMeet Settings and click on "Auto-Recording" in the left sidebar.

┌─────────────────────────────────────────────────────────────┐
│  AUTO-RECORDING SETTINGS                                    │
├─────────────────────────────────────────────────────────────┤
│                                                             │
│  General Settings                                           │
│  ☑ Enable automatic meeting detection                       │
│                                                             │
│  Detection Method                                           │
│  Detection sensitivity: [Medium ▼]                         │
│  Detection mode: [Smart (Recommended) ▼]                   │
│                                                             │
│  Default Action                                             │
│  When meeting detected: [Ask me first ▼]                   │
│  Delay before starting: [5 seconds ▼]                      │
│                                                             │
│  Application Permissions                                    │
│  ┌──────────────────────────────────────────────────────┐  │
│  │ ☑ Zoom                                                │  │
│  │ ☑ Microsoft Teams                                     │  │
│  │ ☑ Google Meet                                         │  │
│  │ ☑ Slack                                               │  │
│  │ ☐ Discord                                             │  │
│  │ ☑ Webex                                               │  │
│  │ ☐ Skype                                               │  │
│  │ ☑ [42 more apps...]                                   │  │
│  └──────────────────────────────────────────────────────┘  │
│                                                             │
│  Post-Meeting Actions                                       │
│  ☑ Automatically stop recording when meeting ends           │
│  ☑ Show notification when recording saved                   │
│  ☑ Rename recording with meeting name (if available)        │
│                                                             │
│  Advanced                                                   │
│  ☑ Exclude internal company meetings                        │
│  ☑ Don't record 1-on-1 calls (only group meetings)          │
│  ☑ Respect app "Do Not Record" settings                     │
│                                                             │
│                         [Apply] [Test Detection]            │
└─────────────────────────────────────────────────────────────┘

Section 1: Enabling Auto-Detection

Master Switch

☑ Enable automatic meeting detection

What This Does:

  • Activates the detection engine
  • SeaMeet starts monitoring for meeting applications
  • Begins watching for the five detection signals
  • Makes auto-recording features active

Privacy Note: SeaMeet only detects meeting applications—it doesn't record your screen or audio until you explicitly start recording or configure auto-record.

Resource Usage:

  • CPU: Minimal (<1% when idle)
  • RAM: ~20-50MB for detection engine
  • Impact: Virtually unnoticeable on modern computers

Section 2: Detection Sensitivity

Understanding Sensitivity

Detection sensitivity controls how aggressive SeaMeet is in identifying meetings. Think of it like a smoke detector—too sensitive and you get false alarms; not sensitive enough and you miss real fires.

Sensitivity Levels:

Low Sensitivity:

Detection sensitivity: [Low ▼]

Behavior:
• Requires very strong signals to trigger
• Multiple detection methods must agree
• Fewer false positives
• May miss some meetings

Best for:
• Users with very predictable meeting patterns
• Those annoyed by false detections
• Testing the feature initially

Medium Sensitivity (RECOMMENDED):

Detection sensitivity: [Medium ▼]

Behavior:
• Balanced detection
• Most meetings detected reliably
• Occasional false positives (rare)
• Good accuracy

Best for:
• Most users (recommended setting)
• Mix of different meeting apps
• Typical workflows

High Sensitivity:

Detection sensitivity: [High ▼]

Behavior:
• Detects based on single strong signals
• Catches almost all meetings
• More false positives possible
• May detect non-meeting apps occasionally

Best for:
• Users who never want to miss a meeting
• Unpredictable meeting patterns
• Many different meeting platforms

Custom Sensitivity:

Some versions allow fine-tuning individual detection methods:
• Window title detection: [High/Medium/Low]
• Process monitoring: [High/Medium/Low]
• Audio detection: [High/Medium/Low]
• Geometry detection: [High/Medium/Low]
• URL detection: [High/Medium/Low]

When to Adjust Sensitivity

Increase Sensitivity If:

  • SeaMeet is missing meetings you want to record
  • You're using less common meeting apps
  • Meetings are being detected inconsistently

Decrease Sensitivity If:

  • You're getting too many false detections
  • SeaMeet thinks regular video calls are meetings
  • Non-meeting apps are triggering detection

Testing Sensitivity:

1. Set sensitivity to Medium
2. Start a test meeting in your most common app
3. See if SeaMeet detects it
4. If missed → Increase sensitivity
5. If false positives → Decrease sensitivity

Section 3: Detection Modes

Smart Detection (Recommended)

Detection mode: [Smart (Recommended) ▼]

How It Works: SeaMeet uses a combination of all five detection methods and weighs the evidence:

  • Window title + Process + Audio = High confidence → Trigger
  • Window title only = Medium confidence → May trigger depending on sensitivity
  • Audio only = Low confidence → Usually asks first

Benefits:

  • Most accurate detection
  • Reduces false positives
  • Adapts to different meeting types

Window Title Only

Detection mode: [Window Title Only ▼]

How It Works: Only detects based on application window titles.

Pros:

  • Simple and predictable
  • Low resource usage
  • Privacy-friendly (doesn't monitor processes)

Cons:

  • May miss web-based meetings
  • Won't detect if window title is generic
  • Apps can change titles and break detection

Best for:

  • Users concerned about process monitoring
  • Simple setups with standard meeting apps

Process Monitoring

Detection mode: [Process Monitoring ▼]

How It Works: Detects based on which applications are running.

Pros:

  • Catches meetings even if window is minimized
  • Works even if window title is hidden
  • Reliable for desktop apps

Cons:

  • App must be actively running (not just open)
  • Doesn't catch browser-based meetings well
  • More resource intensive

Best for:

  • Heavy desktop app users
  • Corporate environments with standard apps

Audio-Based Detection

Detection mode: [Audio-Based ▼]

How It Works: Detects based on audio activity patterns.

Pros:

  • Catches any app that uses audio
  • Works with browser-based meetings
  • Universal detection method

Cons:

  • May detect non-meeting audio (calls, videos)
  • Requires microphone/speaker access
  • Can have false positives

Best for:

  • Web-based meeting users
  • Unusual or custom meeting platforms
  • When other methods fail

Section 4: Default Actions

What Happens When a Meeting Is Detected?

You have three options for how SeaMeet responds:

Option 1: Ask Me First (Recommended)

When meeting detected: [Ask me first ▼]

Behavior:
• Notification appears: "Meeting detected in Zoom. Start recording?"
• You click Yes or No
• Recording only starts if you approve
• Gives you control

Best for:
• Most users
• Privacy-conscious users
• When you don't want to record every meeting

Option 2: Start Recording Automatically

When meeting detected: [Start recording automatically ▼]

Behavior:
• No prompt, recording starts immediately
• Captures everything automatically
• Stops when meeting ends (if configured)
• "Set it and forget it" mode

Best for:
• Compliance requirements (must record all meetings)
• Users who always want recordings
• Archiving important work

Option 3: Notify Only

When meeting detected: [Notify only ▼]

Behavior:
• Shows notification: "Meeting detected"
• No recording starts
• You can manually start recording if desired
• Awareness without automation

Best for:
• Testing detection accuracy
• Learning your meeting patterns
• When you want to know but not record

Delay Before Starting

Delay before starting: [5 seconds ▼]

Options:
• 0 seconds — Immediate
• 3 seconds — Quick
• 5 seconds — Standard
• 10 seconds — Relaxed
• 30 seconds — Join buffer

Why Use a Delay?

0-3 Seconds:

  • Captures from the very beginning
  • May catch pre-meeting chat
  • Good for compliance recording

5 Seconds (Recommended):

  • Skips initial "joining" screens
  • Captures actual meeting start
  • Gives you time to decline if "Ask me" mode

10-30 Seconds:

  • Skips small talk and introductions
  • Captures main content
  • Good for longer meetings

Example:

You join Zoom meeting:
0:00 — Click join
0:03 — "Waiting for host to admit you"
0:08 — Enter the meeting
0:10 — Small talk begins

With 5-second delay:
• Recording starts at 0:05
• Captures from when you enter
• Misses waiting screen

Section 5: Application Permissions

Managing Which Apps Can Trigger Recording

The Application Permissions section lists all 47+ supported apps with checkboxes:

☑ Zoom — Enabled, will detect
☑ Microsoft Teams — Enabled, will detect
☑ Google Meet — Enabled, will detect
☐ Discord — Disabled, will ignore
☑ Webex — Enabled, will detect
☐ Skype — Disabled, will ignore

Why Selective Permissions Matter:

Privacy:

  • Don't enable apps you don't use
  • Prevents unnecessary monitoring
  • Limits what SeaMeet "watches"

Performance:

  • Fewer apps to monitor = less resource usage
  • Faster detection for enabled apps
  • Reduced background activity

Accuracy:

  • Disabling apps prevents false positives
  • Focuses detection on your actual tools

Recommended Apps to Enable

Essential (Enable These):

  • ✅ Zoom
  • ✅ Microsoft Teams
  • ✅ Google Meet
  • ✅ Webex
  • ✅ Slack (if you use huddles/calls)

Common (Enable If You Use):

  • ✅ Skype / Skype for Business
  • ✅ GoTo Meeting
  • ✅ RingCentral
  • ✅ 8x8
  • ✅ BlueJeans

Optional (Enable As Needed):

  • ☐ Discord (if using for work calls)
  • ☐ WhatsApp Desktop (if using for work)
  • ☐ Gaming platforms (Steam, etc.)
  • ☐ Social apps (Facebook, etc.)

Enable Based on Your Work:

  • Enterprise user? Enable enterprise apps (Avaya, Mitel, etc.)
  • Education? Enable Blackboard, Adobe Connect
  • Creative? Maybe not needed
  • Social media manager? Enable messaging apps

How to Enable/Disable Apps

Step-by-Step:

  1. Open Auto-Recording Settings

    • Settings → Auto-Recording

  2. Scroll to Application Permissions

  3. Check Apps You Use:

    • Click the checkbox next to each app you want monitored
    • Or use "Enable All" button (not recommended)

  4. Uncheck Apps You Don't Use:

    • Leave unchecked any apps you never use
    • Reduces unnecessary monitoring

  5. Click "Apply"

  6. Test Detection:

    • Open one of the enabled apps
    • Start a meeting
    • Verify detection works

Adding Custom Apps

Some versions allow adding custom applications:

[+ Add Custom Application]

Enter details:
• Application name: "MyCustomApp"
• Window title keywords: "Meeting,Call,Conference"
• Process name: "mycustomapp.exe"
• [Save]

When to Use:

  • Company-specific meeting platforms
  • Niche or industry-specific tools
  • Beta or unreleased applications

Section 6: Post-Meeting Actions

Automatic Stop

☑ Automatically stop recording when meeting ends

What This Does: When the meeting ends (app closes or you leave), SeaMeet automatically stops recording.

Why It's Useful:

  • No "oops, I forgot to stop recording"
  • Saves storage space (doesn't record post-meeting)
  • Cleaner files (just the meeting content)

How It Detects Meeting End:

  • Window closes
  • Process ends
  • Audio stops for 30+ seconds
  • You explicitly leave the meeting

Note: If you disable this, recording continues until you manually stop it.

Save Notifications

☑ Show notification when recording saved

What This Does: Shows a popup when the recording is complete and saved.

Example Notification:

✅ Recording Saved
"Zoom Meeting - 2024-01-15" has been saved.
Duration: 45 minutes
Location: SeaMeet Recordings

[View Recording] [Dismiss]

Why Enable:

  • Confirms recording worked
  • Reminds you to review/rename
  • Peace of mind

Why Disable:

  • If you record many meetings, can be distracting
  • You already know it's working
  • Prefer to check recordings later

Smart Renaming

☑ Rename recording with meeting name (if available)

What This Does: Instead of generic timestamp names, SeaMeet tries to use the actual meeting name.

Example:

Without smart naming:
2024-01-15_14-30-22_Zoom.mp4

With smart naming:
"Q1 Planning Meeting - Acme Corp" 2024-01-15.mp4
"Weekly Team Standup" 2024-01-15.mp4

How It Works: SeaMeet reads the meeting title from:

  • Zoom meeting topic
  • Teams meeting subject
  • Calendar event title (if connected)
  • Window title information

Limitations:

  • Not all apps expose meeting names
  • Ad-hoc meetings may not have titles
  • Falls back to timestamp if unavailable

Section 7: Advanced Options

Exclude Internal Meetings

☑ Exclude internal company meetings

What This Does: Attempts to detect if a meeting is internal (same organization) vs. external (clients, vendors).

How It Works:

  • Reads meeting participants
  • Checks email domains
  • If all participants are @yourcompany.com = Internal
  • If any participant is external domain = External

Use Case: Record client meetings automatically, but not internal team meetings.

Note: Requires calendar integration or meeting app permissions to read participant list.

Group vs. 1-on-1

☑ Don't record 1-on-1 calls (only group meetings)

What This Does: Only auto-records if there are 3+ people in the meeting.

Use Case: You want to record team meetings but not casual 1-on-1 check-ins.

How It Detects:

  • Reads participant count from meeting app
  • Waits 30 seconds to count attendees
  • Records only if 3+ people detected

Caveat: May miss the beginning of large meetings if people join gradually.

Respect App Settings

☑ Respect app "Do Not Record" settings

What This Does: Some meeting apps have privacy settings that indicate "this meeting should not be recorded." SeaMeet respects these.

Why Enable:

  • Legal compliance
  • Privacy respect
  • Professional courtesy
  • May be required by company policy

How It Works:

  • Checks meeting metadata for recording flags
  • If "Do Not Record" flag present, SeaMeet won't auto-record
  • You can still manually override if needed

Section 8: Testing and Troubleshooting

How to Test Detection

Step-by-Step Test:

  1. Enable Auto-Detection

    • Settings → Auto-Recording → Enable
    • Set sensitivity to Medium
    • Enable your test app (e.g., Zoom)
    • Click Apply

  2. Open Test Meeting

    • Open the enabled application
    • Join or start a test meeting
    • Don't start recording manually

  3. Watch for Detection

    • Within 5-10 seconds, you should see:
      • Notification: "Meeting detected in Zoom"
      • Or recording starts automatically (if set to auto)
      • Or system tray indicator changes

  4. Verify Response

    • If "Ask me" mode: Click "Yes" to start recording
    • If "Auto" mode: Verify recording started
    • If "Notify" mode: Check that you got the notification

  5. End Test

    • Leave the meeting
    • If auto-stop enabled, verify recording stopped
    • Check that file was saved

What If Detection Doesn't Work?

Troubleshooting Detection Issues

Problem 1: No Detection at All

Check:

  1. Is Auto-Recording enabled? (Settings → checkbox)
  2. Is the specific app enabled in permissions?
  3. Try increasing sensitivity to High
  4. Try changing detection mode (e.g., to Audio-Based)
  5. Restart SeaMeet completely

Problem 2: False Detections

Symptoms:

  • SeaMeet detects meetings when you're not in one
  • Recording starts while watching YouTube
  • Triggers on regular video calls

Solutions:

  1. Decrease sensitivity to Low
  2. Switch to "Window Title Only" detection
  3. Disable apps that trigger falsely
  4. Exclude specific window titles
  5. Use "Ask me" mode instead of auto-start

Problem 3: Inconsistent Detection

Symptoms:

  • Sometimes detects, sometimes doesn't
  • Works for Zoom but not Teams
  • Misses the first meeting after SeaMeet opens

Solutions:

  1. Increase sensitivity
  2. Use "Smart" detection mode
  3. Enable multiple detection methods
  4. Check if app updates changed window titles
  5. Ensure SeaMeet is running before opening meeting app

Problem 4: Detection But No Recording

Symptoms:

  • You get the "Meeting detected" notification
  • But recording doesn't start
  • Or asks you, but nothing happens when you click Yes

Solutions:

  1. Check storage space (Settings → Storage)
  2. Verify SeaMeet has recording permissions
  3. Run SeaMeet as administrator
  4. Check if another recording is already in progress
  5. Restart SeaMeet

Section 9: Privacy and Security

What SeaMeet Monitors

When Auto-Detection Is Enabled:

  • SeaMeet monitors application window titles
  • SeaMeet checks which processes are running
  • SeaMeet may listen for audio patterns (if enabled)
  • SeaMeet does NOT record your screen continuously
  • SeaMeet does NOT save any of this monitoring data
  • SeaMeet does NOT send monitoring info to any server

All detection happens locally on your computer.

What SeaMeet Records

Only When You Explicitly Record:

  • SeaMeet records audio from microphone and/or system
  • SeaMeet records video from screen (if video mode)
  • Recordings are saved locally to your chosen location
  • SeaMeet does NOT upload recordings anywhere
  • You have full control over your data

Best Practices for Privacy

  1. Only Enable Apps You Actually Use

    • Don't enable monitoring for apps you never use
    • Reduces unnecessary monitoring scope

  2. Use "Ask Me" Mode

    • You control when recording happens
    • No surprise recordings

  3. Review Your Recordings Regularly

    • Delete recordings you don't need
    • Don't hoard sensitive data

  4. Inform Meeting Participants

    • Legal requirement in many jurisdictions
    • Professional courtesy
    • Many meeting apps show "Recording" indicator

  5. Secure Your Recordings Folder

    • Use strong computer password
    • Consider encryption for sensitive recordings
    • Don't share recordings unnecessarily

Summary

Auto-Recording transforms SeaMeet from a manual tool into an intelligent assistant that captures your meetings without you having to remember.

✅ Enable auto-detection for your most-used meeting apps

✅ Set appropriate sensitivity (Medium for most users)

✅ Choose your action mode (Ask Me for control, Auto for convenience)

✅ Configure delay to skip joining screens (5 seconds recommended)

✅ Manage app permissions (enable only what you use)

✅ Set up post-meeting actions (auto-stop, notifications)

✅ Test detection with each app you enable

✅ Respect privacy (inform participants, secure recordings)

Quick Reference: Recommended Auto-Recording Setup

Standard Setup:

Enable: ON
Sensitivity: Medium
Mode: Smart
Action: Ask me first
Delay: 5 seconds
Apps: Zoom, Teams, Meet, Slack (enable what you use)
Auto-stop: ON
Smart rename: ON

Compliance Setup (Record Everything):

Enable: ON
Sensitivity: High
Mode: Smart
Action: Start automatically
Delay: 0 seconds
Apps: All relevant enabled
Auto-stop: ON
Notifications: OFF (to avoid spam)

Privacy Setup (Maximum Control):

Enable: ON
Sensitivity: Medium
Mode: Window Title Only
Action: Ask me first
Delay: 10 seconds
Apps: Only essential ones enabled
Auto-stop: ON
Respect app settings: ON

What's Next?

Now that you have automatic recording configured, let's personalize SeaMeet's interface in Chapter 20: Language & Appearance. You'll learn how to use SeaMeet in your native language, customize themes, and make the app look exactly how you want it!

Chapter Checklist

Before moving on, make sure you can:

  • Enable automatic meeting detection
  • Understand the five detection methods
  • Configure detection sensitivity appropriately
  • Enable permissions for your meeting apps
  • Choose the right default action for your needs
  • Test detection with at least one app
  • Troubleshoot detection if it's not working
  • Explain the privacy implications

Auto-Recording Master! 🤖 Your meetings will never go unrecorded again.

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